No matter the size of the task, effective collaboration is necessary if you want to achieve project benchmarks and maximize your marketing efforts. Without being able to communicate openly and seamlessly across your team, it’s nearly impossible to meet deadlines without details slipping through the cracks.
Take a look at a few of the main reasons why using collaboration software for marketing can help your business thrive.
How Does Collaboration Software Improve Communication?
One of the most irritating parts about working on an upcoming deadline is waiting for approval or responses to roll in.
Project management software can influence your marketing efforts through improving communication with:
- Task, group, and member-assigned chats and notes
- Automated workflows
- Dynamic user reports
Most of us start our day by checking emails and reviewing pending projects. Effective project management software should integrate your emails with tasks and projects. Most emails should fit within the context of a project, and if you connect emails to projects and create tasks from them, it’s easy to make sure that things don’t get left behind.
What is the Best Collaboration System for Marketing?
Even if you have a strong base team, many marketing initiatives require the input of external members. Using a collaboration system on the cloud that facilitates automated workflows, as well as dynamic chat features, is an easy way to bring everyone together for every project.
A strong collaboration system offers the convenience of having your inbox, documents, tasks, and productivity metrics accessible from one place.
The collaborative project management software should include:
- Task and group chat
- Instant file sharing
- Project associations
- Smart tasks
- Client management
- Meeting and task scheduling
- Calendar project view
Collaboration software is a low-cost solution to a costly problem; reduce time waste by providing one centralized location to connect and discuss project items.
How does a Collaboration Platform work for Marketing?
Marketing is a fast-paced sphere, and you need to make sure that everyone can keep up with their respective workflows. Using a project management platform to foster collaboration across your marketing team allows you to respond to issues or team needs as quickly as possible.
Users can notify other team members when deadlines are approaching, request managerial input, or follow up on anything else that is preventing them from moving forward on a project. They can simply send a chat to any team member, or they can add notes to the project itself. This can greatly decrease wait time, which can help you speed up production and reduce labor costs.
Access and Share Files in Real Time
Integrating collaboration software into your marketing process is an ideal way to keep all of your collateral and digital information in one place. Simply share, receive, or access files from the interface of the project management system.
It’s important to use collaboration software that is fully customizable and designed to adapt to any type of task or project. With Gryffin, you can upload, send, and view documents of various types and file sizes.
By being able to quickly upload and share files, you can work on your project from any connected device. This can also shave hours from your project timeline since everything you need to complete a task can be available in one centralized location.
Minimize Back-and-Forth with Project Chats
Many tasks require input or approval from a manager, which can add a considerable amount of time to your project timeline. Ensure prompt response time, and keep your managers involved, by using collaboration software to keep everyone in the loop.
Give managers insight into your progress and work performance without giving up the reins. Collaboration software serves as a hub to bring together all elements of the project management process.
Managers, directors, and even consultants can be given access to any tasks or team information. This will cut down on the wait time between approval rounds by providing a clear, direct medium of communication.
Is Collaboration Software Secure?
Using a project management platform is the best way to compartmentalize marketing communications. Our industry-leading collaboration software allows you to create chats that are specific to a particular project or task. Additionally, your data is kept safe with secure cloud storage.
You can also create groups, to organize messages based on specific tasks or across certain teams. This way, you’ll always be sure that your messages are only shared with the correct recipients.
Segmented chat groups give users the ability to organize project notes and messages, which also makes it easier to retrieve conversations later on.
Using collaboration software to streamline marketing efforts will take the time and stress out of the equation. Try our marketing collaboration software to optimize your team by improving communication, fostering innovation, and helping each team member reach their top potential.